Job Description – The Working Document

by | Dec 3, 2011 | Employers Tips

Effectively developed, employee job descriptions are communication tools that are significant in your organization’s success. Poorly written employee job descriptions, on the other hand, add to workplace confusion, hurt communication, and make people feel as if they don’t know what is expected from them.

Signature Staff HR ProductsEmployee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job.  Job descriptions are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. Job descriptions clearly identify and spell out the responsibilities of a specific job, and also include information about working conditions, tools, equipment used, knowledge and skills needed, and relationships with other positions.

Employee job descriptions provide an opportunity to clearly communicate your company direction and they tell the employee where he or she fits inside of the big picture.

Whether you’re a small business or a large, multi-site organization, well-written employee job descriptions will help you align employee direction. Alignment of the people you employ with your goals, vision, and mission spells success for your organization. As a leader, you assure the inter-functioning of all the different positions and roles needed to get the job done for the customer.

Employee job descriptions set clear expectations for what you expect from people. If employees aren’t doing what you want them to do, you need to make certain that they clearly understand your expectations. This understanding starts with the employee job description.

Whether you’re recruiting new employees or posting jobs for internal applicants, employee job descriptions tell the candidate exactly what you want in your selected person. Clear employee job descriptions can help you select your preferred candidates and address the issues and questions of those people who were not selected.

Well-written employee job descriptions help organization employees, who must work with the person hired, understand the boundaries of the person’s responsibilities. People who have been involved in the hiring process are more likely to support the success of the new employee or promoted co-worker. Developing employee job descriptions is an easy way to involve people in your organization’s success.

For effectiveness, you must regularly look at and use employee job descriptions as part of your day-to-day work. In addition to the updating of regular goals and objectives suggested above, employee job descriptions are an integral part of the performance management and evaluation system. They are used to determine salary increases and bonus eligibility.

If the job description is just going to sit in the Human Resource’s file cabinet, or only be reviewed at times of hiring, then it will become a waste of paper and will not help the company reach their goals.

Please visit out HR Resources page and choose from 300 well written Job Descriptions to set you and your business up in reaching your goals.

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1 Comment

  1. Job Description

    Writing job Descriptions is really awesome idea, This idea definately helps some 100 crores of people, actually this job description explain what their job role, and what are the qualification needed, and what is the salary…


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